Temp-To-Hire

Our client, an international consumer products and electronics corporation, seeks a Contracts Administrator who will be responsible for order completion for both Corporate and Commercial Accounts on a national scale. Areas of responsibility include order processing, verifying economic structure of finance transactions, customer, dealer and lender relations, collections, and reporting.  This is a full time temp-to-hire position. 
Responsibilities

• Ensure accurate order entry into SAP.
• Perform complete review of customer Purchase Orders.
• Request customer specific set up through Master Data.
• Make critical business decisions relating to customer and dealer issues to either approve or decline special requests
• Determining whether to accept, or reject each Purchase Order, including exercise of discretion to modify terms.
• Review and evaluate to approve or deny terms regarding invoicing and cash application with respect to commissions & shipping charges.
• Decision making concerning shipment of supplies/materials to customers when dealers decline to ship directly.
• Decision making re whether orders may be released in each situation prior to full documentation 
• Determine release of orders for shipment and track activity to ensure completion of all shipping/delivery
• Responsible for accurate billing of federal, state, and commercial customers to ensure full compliance with state contract terms. 
• Responsible for managing customer lease/rental receivables, including accurate and timely invoicing and as dispute resolution
• Issue and follow up on all pre-install Return Authorizations.
• Follow up with dealers to ensure install reports are returned and scanned into SAP.
• Create Excel based worksheets, as needed.
• Follow up with lender on funding to maintain delinquencies under 60 days.
• Create invoices based upon customer-specific requirements and following resolving any discrepancies between the two.
• Identify and make all contract adjustments in Infolease.
• Create and manage customer database for all specific invoicing requirements and customer contacts.
• Follow up with customers to identify any billing issues and to ensure timely payment of invoices.
• Resolve all customer and dealer disputes and inquiries.
• Provide customer specific delinquency reports with analysis of performance. 
• Reconcile all “out of balance” items between SAP and Infolease including determining reasons for discrepancies and how to resolve 

• 2-3 years experience as a leasing contract administrator or similar role
• Superior knowledge of Microsoft Excel. Must be able to create and manage spreadsheets using intermediate level of formulas and functions (V-lookups and pivot tables).
• Must be able to identify issues, act independently to develop and implement action plans for resolution of same and ensure issues are resolved.
• Reconciliation skills are required for analyzing issues related to invoice discrepancies and lender service compensation.
• 4-year college degree in business or equivalent prior experience performing similar responsibilities is preferred.
• Must have excellent communication and interpersonal skills to effectively interact with individuals across the organization and with outside vendors and customers.