Uniforce Staffing Solutions

Office Coordinator

Administrative Assistant
Ramsey, New Jersey
  • Added - February-20-2024
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Direct Hire

Our client, a well-established technology, healthcare and cyber security solutions provider, seeks an Office Coordinator on a full-time direct hire basis.  In this role, you will handle the day-to-day operational tasks to keep our office running smoothly.

Responsibilities include:

* Vendor set-up and maintenance, collect W-9s, banking information and Certificates of Insurance
Accounts Payable - Process vendor invoices and vendor payments through accounting system
* Troubleshooting vendor invoice issues to a swift resolution by dealing directly with vendors for utilities, office supplies, shipping, etc.
* Account Receivables - Process deposits from customers and record payments on customers’ account

* Schedule building maintenance vendors for onsite visits
* Prepare documents and coordinate pick-up and delivery of all incoming and outgoing shipments
* Customer set-up and maintenance, collect tax forms, keep shipping addresses up to date and set up customer projects
Coordinate in-house meetings, including lunch arrangements, set up and clean up
* Distribute incoming mail and coordinate outgoing bulk mail
* Manage business documents - filing, scanning and record retention
Assist with special projects and other administrative duties

Knowledge of Great Plains or MS Dynamics Business Central is a plus. Proficient in Microsoft 365 Office Applications, Excel, Word, PowerPoint

Interested in this job? Apply Now.