Direct Hire

Our client, a luxurious construction and development company is looking for an Office Manager. This is a direct hire, full time position. The hours are
9 am to 5 pm Monday through Friday.

In this role you will:

• Implement and maintain organizational systems for enhanced office efficiency.
• Streamline document filing and retrieval processes.
• Track and ensure timely renewals of all company insurance policies.
• Maintain organized records of insurance documents for quick reference.
• Collaborate with insurance providers to address coverage-related inquiries.
• Ensure all contractor licenses stay current and renew as needed.
• Facilitate onboarding for subcontractors.
• Collect and verify subcontractor insurance documents.
• Assist in completing required paperwork and documentation.
• Maintain and renew vehicle registrations promptly.
• Oversee auto insurance renewals and inspections.
• Manage and reconcile E-ZPass accounts for company vehicles.
• Distribute mail to appropriate departments or team members. Manage outgoing mail, ensuring timely and accurate dispatch.
• Oversee minor building maintenance tasks or coordinate with facilities management.
• Address office-related issues, such as equipment malfunctions or repairs.
• Coordinate with external vendors for building-related services.
• Oversee issues with investment properties, schedule services, and maintain paperwork.
• Answer incoming calls professionally and courteously.
• Oversee and maintain team calendars.
• Schedule subcontractors, update systems, and ensure customer satisfaction.
• Confer with local municipalities to facilitate, complete, and collect required expediting paperwork.

Pick up and drop off documents and/or permits as needed. Qualifications:

• Proven experience in construction or a related field.
• Strong organizational and multitasking skills.
• Proficient in Microsoft Office Suite; experience with QuickBooks and Builder trend preferred.
• Familiarity with insurance documentation and subcontractor management is a plus.

Competitive salary range of $60,000 to $65,000.