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Don’t Be Afraid of Accounting Temp Agencies

Posted on Sep 20, 2023

2023 is flying by and the calendar fiscal year will be coming to a close before we all know it. The fourth and final quarter of the year actually begins next week. As finance managers and CFOs plan for year end, they also need to have a staffing strategy for employee turnover and how to manage year end closing and reconciliation deadlines. Now is not the time to be afraid of a partnering with an accounting temp agency.

Employee morale and burnout is real so why delegate the more tedious accounting functions to loyal full time employees? Accounting temp agencies serve a real purpose. Let the experts provide an outside resource and relieve full time staff while helping manage year end deadlines and reporting.

Accounting temp agencies provide qualified finance professionals who can handle a variety of accounting projects. A company can offload administrative roles such as bank reconciliations, accounts payable, accounts receivable (cash applications), as well as general bookkeeping journal entries (amortization and depreciation). The end result will restore internal employee morale and productivity by handing over these tasks to a qualified temporary or contract employee.

There are several benefits to using a temporary employee from an outside accounting temp agency. First, there is no full time hiring commitment. Bringing on a temp does not create a hiring relationship because a temp is not an official employee of the company. Temps are the employee of the the registered and licensed temp agency so they do not report as headcount for the company utilizing the temporary employee. Secondly, a temp assignment can end at any time. When the project is complete or undergoing budget challenges, the assignment can end and the hourly billing stops.

Accounting temp agencies also assist with managing employee turnover. Many full time internal employees prefer to take year end vacations. Temps can help fill the skills gap when employees leave for vacation at the end of the year.

Accounting temp agencies also provide highly skilled finance and accounting professionals. They have a deep inventory of candidates with a variety of specialized accounting or ERP software experience (such as SAP, Oracle, NetSuite, QuickBooks, etc.). Temp agencies also recruit candidates with relevant industry experience (e.g. manufacturing, real estate), education/certifications, and specialized skills such as cost accounting, property accounting, or tax accounting.

Why not “try before you buy?” A good temporary staffing firm will provide employee references, an executive summary with the resume and mandatory background checks. It may be new territory for a finance manager, but don’t be afraid of accounting temp agencies.

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UNIFORCE Employee Recognition: Ana Olivas

Posted on Aug 25, 2023

Employee Background:  The Information Technology division of UNIFORCE Staffing Solutions is pleased to announce Ana Olivas as our latest Employee Recognition Program Honorable Mention.  Ana came to UNIFORCE in January of 2023 and has worked with glowing reviews since that time.  Previously, Ana worked as a Customer Experience Manager for a large established online automobile ecommerce company.  She also spent time as a Client Enrollment Manager for a major online mental health medical provider.  Ana has brought her relevant experience in the areas of strategic planning, ecommerce, customer relationship management, and team building.

Success Story:  Ana is currently working on a long-term assignment in Houston, Texas as a Data Analyst  for a large international consumer electronics company.  In her role, she is responsible for aiding in the successful transition to a new CRM (customer relationship management) system.   Our client clearly values Ana as an essential member as she consistently provides her knowledge and experience with Salesforce CRM and contact management.  Ana has the ability to work with legacy and web based CRM systems while maintaining a high volume of data integrity.  She also works within a large team to meet project deadlines.  The UNIFORCE team appreciates a positive and long standing professional relationship with Ana , and we wish her many more years of success in her career!!

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New Jersey’s Temporary Workers’ Bill of Rights Takes Effect

Posted on Aug 14, 2023

A law signed earlier this year to protect temporary workers in New Jersey has fully taken effect on August 5th, 2023.

The legislation, known as the Temporary Workers’ Bill of Rights, expands the rights and protections to only very specific labor categories of temporary workers – allowing for greater oversight of temporary help service firms and third-party clients by the New Jersey Department of Labor and Workforce Development  and the Division of Consumer Affairs. It was enacted by Gov. Phil Murphy in February.

Some examples of those labor categories include:

  • Food preparation
  • Construction
  • Protective Services / Security

Some provisions of this law were effective May 7, 2023, while other provisions including record keeping and transportation were effective on August 5, 2023. The notice of rule proposal has been published on the NJ Department of Labor & Workforce Development.

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UNIFORCE Employee Recognition: Terri Metz

Posted on Jul 25, 2023

Employee Background:  The Medical Office Support division of UNIFORCE Staffing Solutions is pleased to announce Terri Metz as our latest Employee Recognition Program Honorable Mention.  Terri came to UNIFORCE in January of 2023 and has worked with glowing reviews since that time.  Previously, Terri worked as an Office Manager and Medical Assistant at a major medical practice.  She also spent time as a Medical Assistant for several years measuring patient vital signs and performing phlebotomy.  Terri has brought her relevant experience in the areas of blood draws, EKG, injections, patient intake, and insurance verifications. 

Success Story:  Terri is currently working on a long-term assignment in northern New Jersey as a Front Office Medical Receptionist for a general practitioner medical practice.  In her role, she is responsible for the day-to-day support of patient registration and intake.   Our client clearly values Terri as an essential member as she consistently provides high level support to patients with a diverse background & medical history.  Terri has the ability to multi-task a heavy patient load and medical practice compliance & requirements.  She also handles customer service in a fast paced environment.  The UNIFORCE team appreciates a positive and long standing professional relationship with Terri, and we wish her many more years of success in her career!!

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Accounting Temp Agencies: A useful tool to keep up with financial statements

Posted on Jul 14, 2023

As an accounting temp agency, we hear the same thing every week from new clients. “Our financial books are behind and we need someone who can quickly help our organization keep up with the pace of paying invoices and processing incoming payments.” It’s a common theme with a common pain point.

Unfortunately, there is turnover in every organization or there is a retirement from that one employee who does all the accounting or bookkeeping as the bottom falls out. Fortunately, there are solutions to consider. Accounting temp agencies provide an inventory of ready-to-go accounting professionals who are interested in working on a project or temp-to-hire basis. The agency takes on the role of employer of record and handles the employee payroll and benefits.

According to a recent article by the Wall Street Journal, there is an Accountant Shortage. This shortage in accounting staff has posed a challenge for many large companies as they face the challenge to meet month end financial reporting deadlines or SEC reporting compliance. Some reasons cited for the accounting shortage ranges from an aging retiring population as well as a decrease in students pursuing degrees in accounting.

These factors creating an accountant shortage make it more difficult to find full time finance and accounting talent. Additionally, companies are also taking much longer to hire due to a low unemployment rate as well as a very long drawn out internal employer hiring process. The Society for Human Resources Management (SHRM) published an article on the increasing time-to-hire for employers. The professional services category is above the average, at 47 days time-to-hire, and is expected to continue experiencing longer-than-average hiring times this year.

So if there is a decreasing accounting workforce and a general longer time-to-fill positions by companies, how do organizations keep up the productivity? Companies can continue to compete with these market conditions or consider an Accounting temp agency, an efficient source to fill the staffing gap quickly in order to maintain productivity. When the assignment ends, the hourly billing stops. If the plan is to hire an accounting professional, a temp-to-hire solution is a quick way to hire.

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UNIFORCE Employee Recognition: Saif Khalique

Posted on Jun 19, 2023

Employee Background:  The Information Technology division of UNIFORCE Staffing Solutions is pleased to announce Saif Khalique as our latest Employee Recognition Program Honorable Mention.  Saif came to UNIFORCE in October of 2022 and has worked with glowing reviews since that time.  Previously, Saif worked as a Desktop Support Analyst for a wireless services company.  He also spent time as a Help Desk Analyst with a Security solutions company.  Saif has brought with him his relevant experience in the areas of software/hardware systems support, asset management, and Active Directory server permissions/policies.

Success Story:  Saif is currently working on a long-term assignment in northern New Jersey as a Desktop Support Analyst for an international company that manufactures video security systems and technologies.  In his role, he is responsible for the day-to-day support of employee hardware systems and network connectivity.   Our client clearly values Saif as an essential member as he consistently provides high level systems support to employees at all seniority levels.  Saif has the ability to multi-task systems support and Information Technology project management.  He also addresses the implementation of new technologies in a fast paced industry.  The UNIFORCE team appreciates a positive and long standing professional relationship with Saif, and we wish him many more years of success in his career!!

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Make Hiring Summer Interns easy when you partner with a Third Party Payroll Provider

Posted on Jun 12, 2023

Bringing on summer interns is a great way for an organization to get help and mentor a student with a passion for the industry. It may also let managers take that much needed vacation. One consideration that companies don’t realize is that summer interns need to be paid a fair hourly wage according to federal and state payroll tax guidelines. Basically, interns must be treated as employees and added to a company’s full time staff payroll. You can’t get something for nothing.

Even when organizations realize that they have to pay to play, they still hesitate to use summer interns because they must now officially hire the employee and add to staff payroll. This reality can frustrate the CFO and Human Resources department due to the fact that summer interns who are directly employed will add to the overall company’s headcount. The employment of interns can also complicate monthly full time employee (FTE) census reports. The impact could cost throw off discrimination testing for retirement plans, add additional payroll processing costs, and simply just increase employee risks and exposure with regards to workers compensation insurance premiums.

A popular strategy to remove the employer and employee relationship is to refer the summer interns to an employment agency that specializes in third party payroll solutions. With this practice, the summer interns can still be on boarded, but they become the employee of the employment agency. The employee or intern is simply transferred to the employment agency and the agency takes on the official employer of record. The employment agency will also become the W-2 employer and deduct state and federal taxes as well as insure the employee (workers compensation and professional liability).

A responsible third party payroll solutions firm is aware of the compliance issues, co-employment loopholes, workers compensation insurance risks, and payroll laws. When selecting a third party payroll solutions partner, select a provider that is financially solvent. After all, the employment agency is extending payroll on your company’s behalf. They are required to pay the employee on a weekly payroll cycle no matter what happens. Also, inquire about the employment agency’s employee benefits offerings. Health benefits and 401(k) retirement plans will increase summer intern retention if applicable. Some employment agencies offer a 401(k) employer match. A great way to retain interns.

Overall, summer interns are a great way to maintain succession planning and office productivity. An easy way to get the payroll process going smoothly and quickly is to partner with an employment agency that specializes in third party payroll solutions. Why not let your trusted payroll specialist and advisor handle the compliance?

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UNIFORCE Employee Recognition Award: Amber Ortiz

Posted on May 15, 2023

Employee Background:  The Administrative Support division of UNIFORCE Staffing Solutions is pleased to announce Amber Ortiz as our latest Employee Recognition Program Honorable Mention.  Amber came to UNIFORCE in August of 2022 and has worked with glowing reviews since that time.  Previously, Amber worked as a Warehouse Assistant for a large manufacturing company.  She also spent time as a Package Handler performing deliveries and logistics support.  Amber has brought with her relevant experience in the areas of supply chain, distribution, quality control, and shipping/receiving.

Success Story:  Amber is currently working on a long-term assignment in southern California as a Logistics Assistant for an international company that manufactures large office technology equipment.  In her role, she is responsible for the inspection of products and accessories.   Our client clearly values Amber as an essential member as she consistently provides key system controls at the company’s largest distribution service center.  Amber has the ability to inspect a variety of products in an efficient client delivery timeframe.  She also addresses the technical needs of high profile clients with a variety of quality control needs.  The UNIFORCE team appreciates a positive and long standing professional relationship with Amber, and we wish her many more years of success in her career!!

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